New Build Assistant (Yachts)

This is an excellent opportunity to join the New Build department of a global yacht management company based in London (Hybrid).

The primary purpose of this role is to support the New Build Operations Manager in day-to-day operations as well as coordinate and support activities within the department.

Responsibilities

• Assist in coordinating internal and external meetings, including scheduling, room setup, and preparation of documentation.
• Assist with diary and travel management, managing calendars, ensuring appointments and deadlines are effectively managed.
• Maintain new build project drawing databases in collaboration with Project Managers.
• Coordinate New Build shipyard platform information alongside the New Build Sales and Brokerage teams.
• Development of departmental processes to streamline project management.
• Administer and assist with various platforms including but not limited to (our in-house CRM systems) and various Microsoft applications. Provide assistance, training and support to the department.
• Coordinate with the New Build Operations Manager on internal announcements and HR inductions.
• Assist with new project set up and invoicing.
• Review and processing of department expenses and approval.
• Any other task that is reasonably requested in supporting the new build operations manager and new build department.
• Maintain and manage the BTS department ISO standards documentation.
• Support with department archive documentation retention and destruction.
• Maintaining standard templates for all agreements, undertakings and official department and relevant company documentation.
• Coordinate the preparation of proposals and agreements for presentation to potential clients (both digital and hard copy).
• Assist with new and current business documentation.
• Preparing large format hard copy documents (i.e. GA’s, technical drawings) for department and client use.

Requirements

• Ideally some experience working in the yachting industry (on board or ashore).
• Good IT skills; able to use MS Office products to intermediate level.
• Skilled at organization and administration of office work.
• Fluent in spoken and written English.
• Attention to detail, conscientiousness and capable of recording information accurately.
• Able to work independently and take initiative where necessary.
• Able to solve problems, balance priorities and manage time.
• Absolute discretion.
• Able to communicate with people at all levels and from many different cultures.
• Self-motivated & competent at problem solving.
• Skilled communicator, professional, friendly demeanour with a good sense of humour.
• Eligible to work in the UK and resident within commuting distance of the London office.

Benefits

Up to 15% discretionary bonus, hybrid working, health shield, EAP, pension, life assurance, travel insurance, 25 days annual leave + additional birthday and lots of social events and activities.