Project Controls Planner/Scheduler

Job Description:

The Project Controls Intermediate supports the project to ensure it is completed on time and within budget. Communicates information to senior leaders, project managers and construction supervisors to allow them to make informed decisions during project planning and execution.

• Ensures current and control budgets are structured and monitored in accordance with the project requirements and the projects needs
• Prepares analysis on forecast, and ensure productivity, schedule delays, trends are properly accounted for and be prepared to describe and support variances to the client.
• Supports the (sub) contract management process through the tendering and awarding of work or supply materials; assistance with the review and processing of invoices and progress claims, and assistance with the review of documents and inquiries.
• Assists with the change order process by securing pricing from the vendor/subcontractor, reviewing and inputting the data and submitting the change request to the owner/consultant for approval. Administers the change management process accordingly.
• Prepares purchase requisitions for approval and assists with procurement of materials and equipment.
• Ensures scheduled project reports are output with accuracy and consistency following the company and project agreed standard.
• Facilitates the tracking of project milestones and financial deadlines; assistance with the creation of the project schedule; inputs and updates schedule throughout the project and reviews with Project Manager/Superintendent.
• Assist in control budget development, update actual reporting and complete preliminary analysis and forecasting for projects.
• Ensures consistency between Cost reports, Schedule and Forecasts.
• Tracks weekly labor costs to ensure spending is within budget, making adjustments where appropriate.
• Performs general administrative and record keeping functions including the review and distribution of documentation; preparation of correspondence and meeting minutes, tracking of project milestones and financial deadlines, maintenance of files, logs, drawings and specifications.

Knowledge, Skills and Abilities (KSAs)

• Good written and oral communication skills.
• Able to read and understand construction documents
• Knowledge of main construction office processes: project set up; subcontract management; change orders; RFIs (request for information); lien hold backs; closeout
• Proficiency in MS Office.
• Good organizational skills.
• Technical, project and construction knowledge
• Analytical and problem solving skills.
• High level of accuracy and attention to detail.
• Clear understanding of the importance of meeting the customer service needs of internal and external customers.
• Maintain confidentiality of all department related information.