HSEQ Office Administrator (Tankers) - London

Business Development, Management and Operational Jobs
May 14, 2022

Job Description: HSEQ Office Administrator (Tankers) - Permanent - London - Competitive

A leading shipping company with a global presence is recruiting for an HSEQ Office Administrator to join the team in London.

Reporting to the General Manager, this role is primarily responsible for;

* The day-to-day administration of the Company's Safety Management System (Shipnet), including distribution and monitoring of training manuals, Safety Alerts from the Company and third parties and Fleet Circular Letters.
* Maintaining and monitoring of schedule for internal and external ISM / ISPS / MLC / ISO and third party audits.
* Production, distribution and monitoring of the Company Emergency Contacts and all relevant third parties emergency contacts.
* Reporting any due audit dates in advance and assisting with all required preparations and communications for audit arrangements.
* Maintain Company ISM Library and liaise with other departments for the supply of new editions of the publications.
* Assisting in collating data for Management Review.
* Monitoring and arranging drug and alcohol tests on board.
* Updating Company website with SMS amendments, General messages, Safety Meeting minutes and Safety bulletins.
* Maintaining and updating MLC documentation and liaising with Flag State administrations.
* Handling, distribution and tracking of all incoming and outgoing ships mail, arranging and tracking of courier packages and archiving of records and other documents.
* Editor of Company Quarterly magazine.
* Other tasks, as directed by the General Manager.

The successful candidate will have previous experience within an administrative position, preferably within a Shipping organisation.

You will have excellent written and verbal English skills, have strong interpersonal skills and be a good team player.
You will also have an excellent working knowledge of MS Office (Word, Excel, Outlook).

*To be considered for this role, you MUST be based in the UK/have the immediate right to live and work in the UK*

To apply, please send your CV or call Michelle McGrath on 07818 592753 for further discussion.