HR Information & Systems Coordinator (HR21027)

Job description

Job Description as HR Information & Systems Coordinator with Stork:

The HR Information & Systems Coordinator is the Super User within the UK & Middle East for our HR Information System. To role is required to administer the HR Information system to provide efficient and effective HR systems services to the business and HR users. The role assists in the development, testing, maintenance and integrity of the HR Information System. 
In addition, the HR Information & Systems Coordinator is responsible for the HRIS administration, responding to requests for information and service support in a timely and professional manner upholding the HR brand.

Tasks and Responsibilities as HR Information & Systems Coordinator:

HRIS Administration

• Focal point for HRIS
• Ensure compliance with legal and regulatory requirements in respect of HR data, supporting good data protection practice. 
• Support the delivery of training for HR staff and users on new HR processes/functionality
• Create and maintain training documentation and guides
• Escalate issues in a timely fashion
• Identify opportunities for improvement and suggest changes to enhance processes or address issues
• Support the testing and application of upgrades, patches or fixes
• Ensure that HRIS processes support HR Policies and Procedures
• Responding to user requests, providing support and guidance as necessary.

HRIS Data Integrity

• Ensure the integrity of data in the HRIS is maintained, running routine queries and quality controls.
• Working with other members of the HR team to ensure that data is accruate and up to date and providing support, solutions and guidance where nessessary
• Escalate issues in a timely fashion
• Co-ordinate with relevant teams regarding continuous improvement initiatives and the improvement of data quality and governance.
• Promote and provide expertise in data integrity to the HR team.

Data Reporting

• Produce a suite of repots to be used across the business including the Business Board within agreed timeframes
• Producing reports and completing returns in accordance with the reporting timetable
• Act as a first point of contact for HR reporting requests and provide data in a timely and accurate fashion.
• Work closely with Finance and HR team to ensure alignment between systems for accurate reporting, such as headcount.
• To review current HR reports to ensure that they remain relevant and used
• To create HR Metric reporting and where possible provide trend analysis and recommendations for improvement
• Identify and implement efficiencies in producing reports
• Support the delivery of the HR service performance reporting suite, developing an understanding of the key operational HR metrics underpinning the business.

 

Job requirements

At Stork, we attach great value to the key competences of our employees. We expect you always give safety the highest priority and that you are strongly working together with others. You are a specialist in your area of expertise and you have a proactive and entrepreneurial attitude.

Specific Requirements for the HR Information & Systems Coordinator: 

Experience

• Proven Microsoft Excel experience creating reports & manipulating data
• SAP Experience – Using, supporting and training users
• Power BI (not essential but preferable)

Working conditions

There are many great reasons to work at Stork – 

Competitive and Benefits

In order to attract and retain skilled, competent and customer focused people we offer a competitive and an extensive benefits package providing a suite of both contractual and voluntary benefits including access to corporate discounts. Employee benefits will depend on work location and role, however, may include life insurance, income protection, and private medical insurance.

In addition we recognize the importance of providing flexibility to our employees and offer a Flexi Friday working arrangement as well as the opportunity to purchase additional annual leave.

Location: Dyce, Aberdeen
Hours: 37.5 hours
Contract: Fixed term until 29th July 2022

Company Information

Stork, a Fluor company, is an expert provider of maintenance, modification and asset integrity services to the global oil and gas, chemicals and process, metals and mining, power, and manufacturing industries. We are dedicated to improving asset performance, safety and cost efficiency for our Clients throughout the complete asset life cycle. 

With a team of 19,000 employees in over 100 countries, we serve more than 4,000 Clients across 6 continents. 

Stork is dedicated to reducing risk, assuring safety and reducing environment impact through our award-winning value driven HSEQ platform; Safer together Whilst safety will always remain our core value, the platform not only communicates on Safety but also on Health, Environmental and Quality issues too.  We are committed to our transparent, employee-led approach to HSEQ.

One Team, One Stork

As one Stork, we treat all people with dignity, respect each other’s perspective and share knowledge and resources to achieve excellence, deliver value and grow individually and collectively. 

We are fully committed to the elimination of unlawful and unfair discrimination and value the difference that a diverse workforce brings to the organisation. Stork recognises that providing equality of opportunity, valuing diversity and promoting a culture of inclusion and flexibility to our employees is vital to our success.

From school leavers and university graduates to transitioning military veterans, we provide career opportunities with targeted development programmes. 

Going above and beyond for our wider community

Stork is dedicated to ensuring we are a socially and environmentally responsible employer and undertake a range of activities to give back and support the communities in which we live and work – from various charity work to working with schools as part of Developing Young Workforce.