Proposals Coordinator (HR20005)

Job description

Job Description as Proposals Coordinator with Stork:

To coordinate and produce high quality proposals, prequalification’s and any other documents relevant to tendering in line with Stork procedures and Company business objectives.

Tasks and Responsibilities as Proposals Coordinator:

Analysis of Tender Requirements

• Conduct analysis of ITT documents when received and update the relevant systems.
• Analyse tender requirements to select a tender team and arrange and chair all relevant meetings.
• Conduct assessment of client requirements to present to tender team.
• Complete tender cost estimate to aid in the bid decision.

Tender Response

• Coordinate tender responses setting clear deadlines for the tender team.
• Prepare and administer all aspects of tender preparation including the creation of tender sites and plans.
• Analyse the risks associated with the tender, including coordinating the review of contract terms and conditions.
• Conduct and chair tender progress and review meetings, leading where required.
• Coordinate commercial, legal, compliance, HSE and technical input.
• Responsible for the compilation of the proposal ensuring compliance with client requirements.
• Hold a final review meeting to present completed tender to wider business. �
• Responsible for overall look, administration and submission of proposal.
• Responsible for all administration activities relevant to tendering including ensuring that all stationery supplies are available.
• Liaise with suppliers and third parties to ensure that accurate and compliant tenders are developed.

Compliance with Business Objectives and Strategies

• Coordinate the completion of bid approval, opportunity review cards and proposal review cards.
• Coordinate legal review of tender terms and conditions.
• Coordinate commercial response and identify areas of possible risk to the business
• Coordinate risk review session to ensure compliance with company objectives, strategies and procedures.
• Ensure all responses comply with Stork procedures.
• Ensure that FPAL is up to date, liaising with contract delivery and product line.
• Responsible for ensuring personal compliance with HSE initiatives.

Client Communications

• Responsible for ensuring all pre and post-submission client enquiries are dealt with by the relevant departments.
• Focal point with client during tender process through to contract handover with operations/legal.
• Ensure all clarifications and communications with the client are logged and tracked, updating the relevant systems as necessary.
• Coordinating tender de-brief sessions and ensuring that key people attend.
• Keep a record of all notes from de-brief sessions in the relevant folders.
• Cascade all client feedback to the relevant departments.

Job requirements

At Stork we attach great value to the key competences of our employees. We expect you always give safety the highest priority and that you are strongly working together with others. You are a specialist in your area of expertise and you have a proactive and entrepreneurial attitude.

Specific Requirements for Proposals Coordinator:

Education

• HNC/HND in relevant field or relevant experience.

Experience

• Excellent analytical skills.
• Ability to produce and analyse tenders.
• Report writing skills and a high level of English writing skills are required.
• Excellent computer skills including proficiency with a range of software programmes including Adobe, Microsoft Word, Outlook and Excel.
• Additional software experience would be advantageous.
• Knowledge of the offshore oil and gas industry.
• Experience of working within an office environment. Experience gained within a tendering/sales/operating environment would be highly advantageous.
• Commercial acumen would be of distinct advantage.

We understand that our people are key to achieving Storks ambition to be the Industry reference every day, everywhere and we are proud to have been awarded the Investors in People Silver standard in recognition of our strong employee engagement focus. 

Working conditions

There are many great reasons to work at Stork –

Competitive salary and Benefits

In order to attract and retain skilled, competent and customer focused people we offer a competitive salary and an extensive benefits package providing a suite of both contractual and voluntary benefits including access to corporate discounts. Employee benefits will depend on work location and role, however, may include life insurance, income protection, pension and private medical insurance.

In addition we recognize the importance of providing flexibility to our employees and offer a Flexi Friday working arrangement as well as the opportunity to purchase additional annual leave

Location: Dyce, Aberdeen
Hours: 40 Hours
Contract: Permanent

Company Information

Stork, a Fluor company, is an expert provider of maintenance, modification and asset integrity services to the global oil and gas, chemicals and process, metals and mining, power, and manufacturing industries. We are dedicated to improving asset performance, safety and cost efficiency for our Clients throughout the complete asset life cycle.

With a team of 19,000 employees in over 100 countries, we serve more than 4,000 Clients across 6 continents.

Stork is dedicated to reducing risk, assuring safety and reducing environment impact through our award-winning value driven HSEQ platform; REACH Beyond Zero.  Whilst safety will always remain our core value, the platform not only communicates on Safety but also on Health, Environmental and Quality issues too.  We are committed to our transparent, employee-led approach to HSEQ.

One Team, One Stork

As one Stork, we treat all people with dignity, respect each other’s perspective and share knowledge and resources to achieve excellence, deliver value and grow individually and collectively.

We are fully committed to the elimination of unlawful and unfair discrimination and values the differences that a diverse workforce brings to the organisation. Stork recognises that providing equality of opportunity, valuing diversity and promoting a culture of inclusion and flexibility to our employees is vital to our success.

From school leavers and university graduates to transitioning military veterans, we provide career opportunities with targeted development programmes.

Going above and beyond for our wider community

Stork is dedicated to ensuring we are a socially and environmentally responsible employer and undertake a range of activities to give back and support the communities in which we live and work – from various charity work to working with schools as part of Developing Young Workforce.