Travel Coordinator – Fixed Term Mat Cover (HR19150)

Job description

Job Description as Travel Coordinator with Stork:

To deliver key project variables related to all aspects of travel management. Ensuring that the Global Travel Department leads and supports the corporate business objectives in line with company standards.

Tasks and Responsibilities as Travel Coordinator:

Trip Booking

• Liaising with Stork travellers to determine travel arrangements needed
• Working closely with the Travel Management Company to organise flights, hotels, ferries and car hire reservations ensuring the best route and quote is taken
• Organising point to point travel via an online booking tool
• Issuing purchase order numbers via Open Logistics for all travel bookings

Traveler Requirements

• Advising visa requirements prior to travel and processing applications
• Assist and process passport applications
• Advising vaccination requirements prior to travel and arranging relevant appointments
• Ensuring all travellers have relevant insurance in place prior to travel

Trip Risk Management

• Ensuring risk assessments are completed prior to travel when travelling to a country with a risk assessment of high or above
• Advising travellers of the security and safety situation at the country of destination
• Issuing travellers with in country guides as and when required
• Review and approve supplier invoices.

Trip Itineraries

• Issuing in depth itineraries to all travellers
• Advising travellers of meet and greet information when required

On Call Support

• Be available when necessary for 24/7 emergency on call support

HSEQ

• Attend & contribute to health and safety training and briefs.
• Assist in maintaining own and others’ health and safety.
• Contribute to a culture of HSEQ improvement.
• Support quality, efficiency and customer satisfaction.
• Execute work safely and reliably and to a quality standard.
• Ensure you are adequately trained to carry out the job.

Job requirements

At Stork we attach great value to the key competences of our employees. We expect you always give safety the highest priority and that you are strongly working together with others. You are a specialist in your area of expertise and you have a proactive and entrepreneurial attitude.

Specific Requirements for Travel Coordinator:

Education

• Standard Grade English

Experience

• Experience of MS Word, Excel and Outlook
• Corporate or Business Travel Background
• Use of online booking tools
• Excellent administration skills

We understand that our people are key to achieving Storks ambition to be the Industry reference every day, everywhere and we are proud to have been awarded the Investors in People Silver standard in recognition of our strong employee engagement focus. 

Working conditions

There are many great reasons to work at Stork –

Competitive salary and Benefits

In order to attract and retain skilled, competent and customer focused people we offer a competitive salary and an extensive benefits package providing a suite of both contractual and voluntary benefits including access to corporate discounts. Employee benefits will depend on work location and role, however, may include life insurance, income protection pension and private medical insurance.

In addition we recognize the importance of providing flexibility to our employees and offer a Flexi Friday working arrangement as well as the opportunity to purchase additional annual leave.

Location: Dyce, Aberdeen
Hours: 37.5 Hours
Contract: Fixed Term 12 Months – Maternity Cover

Company Information

Stork, a Fluor company, is an expert provider of maintenance, modification and asset integrity services to the global oil and gas, chemicals and process, metals and mining, power, and manufacturing industries. We are dedicated to improving asset performance, safety and cost efficiency for our Clients throughout the complete asset life cycle.

With a team of 19,000 employees in over 100 countries, we serve more than 4,000 Clients across 6 continents.

Stork is dedicated to reducing risk, assuring safety and reducing environment impact through our award-winning value driven HSEQ platform; REACH Beyond Zero.  Whilst safety will always remain our core value, the platform not only communicates on Safety but also on Health, Environmental and Quality issues too.  We are committed to our transparent, employee-led approach to HSEQ.

One Team, One Stork

As one Stork, we treat all people with dignity, respect each other’s perspective and share knowledge and resources to achieve excellence, deliver value and grow individually and collectively.

We are fully committed to the elimination of unlawful and unfair discrimination and values the differences that a diverse workforce brings to the organisation. Stork recognises that providing equality of opportunity, valuing diversity and promoting a culture of inclusion and flexibility to our employees is vital to our success.

From school leavers and university graduates to transitioning military veterans, we provide career opportunities with targeted development programmes.

Going above and beyond for our wider community

Stork is dedicated to ensuring we are a socially and environmentally responsible employer and undertake a range of activities to give back and support the communities in which we live and work – from various charity work to working with schools as part of Developing Young Workforce.