Proposals Coordinator

Job description

Job Description Proposals Coordinator/Engineerwith Stork:

Coordination of proposal responses and tender teams with responsibility for overall tender content, preparation and presentation.
Close liaison with various departments to ensure timely completion and compliance of proposals to meet client expectations.
Ensuring that the tender team delivers all information requested in support of tender preparation and all required documents are available on the system and sent for the necessary approvals.
Operating to often tight client and internal deadlines to ensure that the proposal is delivered on time.
Requires an understanding of the commercial, contractual and operational aspects of tendering including an ability to identify risks to the business. This is to ensure that the information contained within the proposal meets client expectations, is accurate and in line with the business and sales strategy.
Creating tender cost estimates as an important tool in the evaluation process for each opportunity.

Tasks And Responsibilities As Proposals Coordinator/Engineer:

Analysis of Tender Requirements

• Conduct analysis of ITT documents when received and update the relevant systems.
• Analyse tender requirements to select a tender team and arrange and chair all relevant meetings.
• Conduct assessment of client requirements to present to tender team.
• Complete tender cost estimate to aid in the bid decision.

Tender Response

• Coordinate tender responses setting clear deadlines for the tender team.
• Prepare and administer all aspects of tender preparation including the creation of tender sites and plans.
• Analyse the risks associated with the tender, including coordinating the review of contract terms and conditions.
• Conduct and chair tender progress and review meetings, leading where required.
• Coordinate commercial, legal, compliance, HSE and technical input.
• Responsible for the compilation of the proposal ensuring compliance with client requirements.
• Hold a final review meeting to present completed tender to wider business.
• Responsible for overall look, administration and submission of proposal.
• Responsible for all administration activities relevant to tendering including ensuring that all stationery supplies are available.
• Liaise with suppliers and third parties to ensure that accurate and compliant tenders are developed.

Compliance with Business Objectives and Strategies

• Coordinate the completion of bid approval, opportunity review cards and proposal review cards.
• Coordinate legal review of tender terms and conditions.
• Coordinate commercial response and identify areas of possible risk to the business
• Coordinate risk review session to ensure compliance with company objectives, strategies and procedures.
• Ensure all responses comply with Stork procedures.
• Ensure that FPAL is up to date, liaising with contract delivery and product line.
• Responsible for ensuring personal compliance with HSE initiatives.

Client Communications

• Responsible for ensuring all pre and post-submission client enquiries are dealt with by the relevant departments.
• Focal point with client during tender process through to contract handover with operations/legal.
• Ensure all clarifications and communications with the client are logged and tracked, updating the relevant systems as necessary.
• Coordinating tender de-brief sessions and ensuring that key people attend.
• Keep a record of all notes from de-brief sessions in the relevant folders.
• Cascade all client feedback to the relevant departments.

Work with sales to monitor client ‘win themes’.

Job requirements

Requirements For Proposals Coordinator/Engineer:
 
At Stork we attach great value to the key competences of our employees. We expect you always give safety the highest priority and that you are strongly working together with others. You are a specialist in your area of expertise and you have a proactive and entrepreneurial attitude.
 
Specific Requirements For Proposals Coordinator/Engineer:
 
Education

• Bachelor degree and/or relevant experience.

 
Experience

• Excellent analytical skills.
• Ability to produce and analyse tenders.
• Report writing skills and a high level of English writing skills are required.
• Excellent computer skills including proficiency with a range of software programmes including Adobe, Microsoft Word, Outlook and Excel.
• Additional software experience would be advantageous.
• Knowledge of the offshore oil and gas industry.
• Experience of working within an office environment. Experience gained within a tendering/sales/operating environment would be highly advantageous.
• Commercial acumen would be of distinct advantage.

Working conditions

Stork is a dynamic, international and rapidly growing organization. We offer a highly competitive salary and an extensive package of fringe benefits. Next to this we attach great value to personal development of our employees and therefore offer a wide range of education programs and have a strong focus on accompaniment and knowledge sharing and transfer.

Location: Dyce, Aberdeen
Hours: 40 hours per week
Contract: Permanent

Company Information

Stork, a Fluor company, is an expert provider of maintenance, modification and asset integrity services to the global oil and gas, chemicals and process, metals and mining, power, and manufacturing industries. We are dedicated to improving asset performance, safety and cost efficiency for our Clients throughout the complete asset life cycle.
 
With a team of 19,000 employees in over 100 countries, we serve more than 4,000 Clients across 6 continents.
 
Stork is dedicated to reducing risk, assuring safety and reducing environment impact through our award-winning value driven HSEQ platform; REACH Beyond Zero.  Whilst safety will always remain our core value, the platform not only communicates on Safety but also on Health, Environmental and Quality issues too.  We are committed to our transparent, employee-led approach to HSEQ.

Our culture and people:

As a knowledge-based integrity management company our people are our greatest asset.   Our culture and shared values underpins everything we do.  By caring for the development of our people, who are proud to contribute to Stork’s high performance culture, we provide a positive, dynamic and supportive working environment.  In turn, this aids in the enhancement of our employees’ personal development as well as career opportunities and advancement.  As part of our team we will strive to help you achieve your greatest potential.