Travel Coordinator

Job description

Job Description Travel Coordinator with Stork:

The Travel Coordinator is responsible for ensuring all travel requirements are promptly met by delivering key project variables related to all aspects of travel management.

Tasks And Responsibilities As Travel Coordinator:

Trip booking

• Liaising with Stork travellers to determine travel arrangements needed
• Working closely with the Travel Management Company to organise flights, hotels, ferries and car hire reservations ensuring the best route and quote is taken
• Organising point to point travel via an online booking tool
• Issuing purchase order numbers via Open Logistics for all travel bookings

 
Traveller requirements

• Advising visa requirements prior to travel and processing applications
• Assist and process passport applications
• Advising vaccination requirements prior to travel and arranging relevant appointments
• Ensuring all travellers have relevant insurance in place prior to travel

 
Trip risk management

• Ensuring risk assessments are completed prior to travel when travelling to a country with a risk assessment of high or above
• Advising travellers of the security and safety situation at the country of destination
• Issuing travellers with in country guides as and when required
• Review and approve supplier invoices.

 
Trip itineraries

• Issuing in depth itineraries to all travellers
• Advising travellers of meet and greet information when required

 
On call support

• Be available when necessary for 24/7 emergency on call support

 
HSEQ

• Attend & contribute to health and safety training and briefs.
• Assist in maintaining own and others’ health and safety.
• Contribute to a culture of HSEQ improvement.
• Support quality, efficiency and customer satisfaction.
• Execute work safely and reliably and to a quality standard.
• Ensure you are adequately trained to carry out the job.

Job requirements

Requirements For Travel Coordinator:
 
At Stork we attach great value to the key competences of our employees. We expect you always give safety the highest priority and that you are strongly working together with others. You are a specialist in your area of expertise and you have a proactive and entrepreneurial attitude.
 
Specific Requirements For Travel Coordinator:
 
Education

• Standard Grade English

Experience

• Experience of MS Word, Excel and Outlook
• Corporate or Business Travel Background
• Use of GDS / on-line booking tools

• Excellent administration skills

Working conditions

Stork is a dynamic, international and rapidly growing organization. We offer a highly competitive salary and an extensive package of fringe benefits. Next to this we attach great value to personal development of our employees and therefore offer a wide range of education programs and have a strong focus on accompaniment and knowledge sharing and transfer.

Location: Dyce, Aberdeen
Hours: 37.5 hours per week
Contract: Permanent

Company Information

Stork, a Fluor company, is an expert provider of maintenance, modification and asset integrity services to the global oil and gas, chemicals and process, metals and mining, power, and manufacturing industries. We are dedicated to improving asset performance, safety and cost efficiency for our Clients throughout the complete asset life cycle.
 
With a team of 19,000 employees in over 100 countries, we serve more than 4,000 Clients across 6 continents.
 
Stork is dedicated to reducing risk, assuring safety and reducing environment impact through our award-winning value driven HSEQ platform; REACH Beyond Zero.  Whilst safety will always remain our core value, the platform not only communicates on Safety but also on Health, Environmental and Quality issues too.  We are committed to our transparent, employee-led approach to HSEQ.

Our culture and people:

As a knowledge-based integrity management company our people are our greatest asset.   Our culture and shared values underpins everything we do.  By caring for the development of our people, who are proud to contribute to Stork’s high performance culture, we provide a positive, dynamic and supportive working environment.  In turn, this aids in the enhancement of our employees’ personal development as well as career opportunities and advancement.  As part of our team we will strive to help you achieve your greatest potential.