Personal Assistant

Job description

Job Description For Personal Assistant
Carrying out secretarial, organizational and administrative work for the benefit of the managers, be made in such a way that these state/the custom function to perform with an efficient and functional use of time and resources .

Deliver results and meet the expectations of the customer

• Focuses on customer satisfaction and provides high quality products and/or services, that meet the proposed requirements.
• Is flexible with customer-and business questions.                                                                                    
• Consistently Realize project goals.                                  
• Monitors and maintains quality and productivity.                                                                                     
• Works in a systematic, methodical and orderly fashion. 

Expertise and technology apply 

• Has detailed (technical) knowledge and experience of field and applies it in practice.
• Also shares this knowledge and expertise with others.        
• Shows interest in new developments in this field and makes themselves own, if they are relevant to the implementation of the work.

Correspondence 

• Drafting (standard-) letters and texts.
• Check and correct outgoing texts and documents on spelling and layout.
• Incoming and outgoing mail Handling (confidential), or submit them for handling to the right person.
• Dealing with inbound phone calls, handling routine issues and retrieve information, as well as call forwarding of telephone calls to the right person.

Agenda Management 

• Manage agenda of the managers.
• Make appointments on request and setting priorities.
• Schedule and monitor agreements and procedures of assigned tasks and signalling and learning at variance.

Meetings 

• Organize discussions and (decided) events.
• Documents preparation for Distribution to participants.
• Taking minutes and preparing the meeting report, send to management and/or colleague and after approval distribute to stakeholders.
• Follow-up and coordinate appointments.

Other Activities 

• Maintaining various (automated) administrations.
• Manage the stock office supplies for Department(s).
• Arrange dinners, business lunches, travel and hotel reservations.
• Where appropriate, correct translation of letters, notes and/or documents.
• Serve as point of contact for the Department/discipline or BU.

Job requirements

Requirements For Personal Assistant
 
At Stork we attach great value to the key competences of our employees. We expect you always give safety the highest priority and that you are strongly working together with others. You are a specialist in your area of expertise and you have a proactive and entrepreneurial attitude.

Specific Requirements For Personal Assistant

Safety

• With regard to safety and the environment Follows the instructions, guidelines and policies (that is stated both orally and in writing) of Stork and customer/location if necessary.
• Perform the work in accordance with the policy, the rules, regulations and operating procedures of the organization.
• Has continuous eye for safety and environmental related issues for themselves but also for the environment. Speaks others where necessary if situations are not safe to work.    

Working with people 

• Support of others where necessary in the work.                                 
• Timely information which others Points for them may be needed or needed in the work.
• Consulting others where necessary in the work.

Knowledge and Skills

• Good knowledge of MS Office applications and practical PC knowledge.
• Previous experience within a Personal Assistant Role (Essential)
• Various administrations, such as managing files.
• Agenda management, prioritisation.

 

Working conditions

Stork is a dynamic, international and rapidly growing organization. We offer a highly competitive salary and an extensive package of fringe benefits. Next to this we attach great value to personal development of our employees and therefore offer a wide range of education programs and have a strong focus on accompaniment and knowledge sharing and transfer.

Location:  Aberdeen
Hours: 37.5 hours per week
Contract:  Permanent

 

Company Information

Stork, a Fluor company, is an expert provider of maintenance, modification and asset integrity services to the global oil and gas, chemicals and process, metals and mining, power, and manufacturing industries. We are dedicated to improving asset performance, safety and cost efficiency for our Clients throughout the complete asset life cycle.
 
With a team of 19,000 employees in over 100 countries, we serve more than 4,000 Clients across 6 continents.
 
Stork is dedicated to reducing risk, assuring safety and reducing environment impact through our award-winning value driven HSEQ platform; REACH Beyond Zero.  Whilst safety will always remain our core value, the platform not only communicates on Safety but also on Health, Environmental and Quality issues too.  We are committed to our transparent, employee-led approach to HSEQ.

Our culture and people:
As a knowledge-based integrity management company our people are our greatest asset.   Our culture and shared values underpins everything we do.  By caring for the development of our people, who are proud to contribute to Stork’s high performance culture, we provide a positive, dynamic and supportive working environment.  In turn, this aids in the enhancement of our employees’ personal development as well as career opportunities and advancement.  As part of our team we will strive to help you achieve your greatest potential.