Trainee Administrator & Competency Advisor (HR21029)

Job description

Job Description as Trainee Administrator & Competency Advisor with Stork:

To provide administrative support to the business in a professional, timely and cost efficient manner to ensure that functional and business support needs are met.

• Provide administrative support for the business stream.
• Responsible for general administrative support with in all business disciplines.
• No delegation of authority, role impacts on ability to collate and manage documentation which has an overall impact on revenue in to the business.
• Internal stakeholders are line manager, functional team members and department managers.
• Could provide administrative support across multiple function or geographical area

Task and Responsibilities as Trainee Administrator & Competency Advisor:

Personnel

• Assisting with the induction departmental processes in close liaison with team members
• Actively promote and ensure company HSEQ polices are not compromised.
• Ensure that all department personnel information is recorded and is accurate.
• Liaise with all personnel (Internal & External) to ensure any job specific certifications are received and uploaded onto the internal system to meet core mandatory certificate requirements for the designated role.
• Where applicable follow internal process for engagement of PAYE & Limited Company personnel.

Financial

• Follow all purchasing and ordering processes.
• Raise purchase orders and cheque requests for authorisation.
• Process expenses requests for authorisation.
• Collate and verify all supporting documentation is correctly coded to support the invoicing process.

Administration Support

• Respond to all business administration requests from internal and external stakeholders.
• Maintain good working relationship with managers and staff.
• Process all department mail incoming.
• Maintain stationery levels as directed.
• Confirm receipt of and ensure that administration requests are actioned in a timely manner.

HSEQ

At Stork, Safety is our first Core Value and we believe that safety is a team effort.
Safer Together is employee owned. It is how we think, communicate and act at Stork.

As a member of the Stork team, there are expectations of you within your role:

• Be aware of, and understand your HSEQ responsibilities relevant to your role, if unsure ask your Line Manager
• Work in partnership with HSEQ on any HSEQ matters
• Work in accordance with your departmental HSEQ Service Level Agreement (if in existence)
• Understand and adhere to the Safer Together behaviours – See Appendix A (WORKFORCE behaviours are applicable)

Job requirements

At Stork, we attach great value to the key competences of our employees. We expect you always give safety the highest priority and that you are strongly working together with others. You are a specialist in your area of expertise and you have a proactive and entrepreneurial attitude.

Specific Requirements for the Trainee Administrator & Competency Advisor: 

Education & Experience

Education

• Minimum of 4 standard grades of which English and Maths are mandatory.

Experience

A basic level of experience in:

• Ability to manage workload to meet the demands of the organisation.
•  Ability to follow instructions.
•  Demonstrated ability to communicate with employees at all levels.
•  Competent in using MS Office software in particular Word, Excel and Outlook would be an advantage.

We understand that our people are key to achieving Storks ambition to be the Industry reference every day, everywhere and we are proud to have been awarded the Investors in People Gold standard in recognition of our strong employee engagement focus

Working conditions

There are many great reasons to work at Stork – 

Competitive and Benefits

In order to attract and retain skilled, competent and customer focused people we offer a competitive and an extensive benefits package providing a suite of both contractual and voluntary benefits including access to corporate discounts. Employee benefits will depend on work location and role, however, may include life insurance, income protection, and private medical insurance.

In addition we recognize the importance of providing flexibility to our employees and offer a Flexi Friday working arrangement as well as the opportunity to purchase additional annual leave.

Location: Dyce, Aberdeen
Hours: 40 hours
Contract: Permanent

Company Information

Stork, a Fluor company, is an expert provider of maintenance, modification and asset integrity services to the global oil and gas, chemicals and process, metals and mining, power, and manufacturing industries. We are dedicated to improving asset performance, safety and cost efficiency for our Clients throughout the complete asset life cycle. 

With a team of 19,000 employees in over 100 countries, we serve more than 4,000 Clients across 6 continents. 

Stork is dedicated to reducing risk, assuring safety and reducing environment impact through our award-winning value driven HSEQ platform; Safer together Whilst safety will always remain our core value, the platform not only communicates on Safety but also on Health, Environmental and Quality issues too.  We are committed to our transparent, employee-led approach to HSEQ.

One Team, One Stork

As one Stork, we treat all people with dignity, respect each other’s perspective and share knowledge and resources to achieve excellence, deliver value and grow individually and collectively. 

We are fully committed to the elimination of unlawful and unfair discrimination and value the difference that a diverse workforce brings to the organisation. Stork recognises that providing equality of opportunity, valuing diversity and promoting a culture of inclusion and flexibility to our employees is vital to our success.

From school leavers and university graduates to transitioning military veterans, we provide career opportunities with targeted development programmes. 

Going above and beyond for our wider community

Stork is dedicated to ensuring we are a socially and environmentally responsible employer and undertake a range of activities to give back and support the communities in which we live and work – from various charity work to working with schools as part of Developing Young Workforce.